🦾 Part 4 of our series on getting the most out of ChatGPT’s memory features
Just tuning in? Check out our earlier posts:
👉 Boost Your Workflow with ChatGPT Memory – a quick overview of what memory is and why it matters
👉 Customize Your ChatGPT Profile – a smart way to train your assistant to think and sound more like you
👉 AI Communication Tips – tips for shaping tone, style, and memory through casual dialogue
🧑💻📈 This post is all about Workspace Tags — a powerful feature that helps you organize, summarize, rework, and track complex projects over time.
While free users may now have access to limited memory features, Workspace Tags are still best experienced with a ChatGPT Plus subscription ($20/month). Read on to see if it’s worth the upgrade.
If You’re Not Using Workspace Tags Yet, You’re Missing Out
It’s tempting to think of ChatGPT as Google on steroids. But modern language models are so much more than chatty search engines! They can collaborate with you on strategic thinking, planning, creative execution, and project management.
Workspace Tags help you manage and coordinate tasks by creating a context anchor — a shared understanding of who you are, what you’re working on, and how you want it done.
You can set up different tags for the different “hats” you wear:
🎩 Customer service.
📣 Marketing strategy.
🧾 Grant research.
🎭 Creative projects.
🧠 Executive thinking.
Each tag acts like a mini-brain that ChatGPT can reference — so the next time a zombie project lurches back to life, you don’t have to dig through old threads or re-explain your goals. You just say: “Let’s revisit the grant writing workspace tag” and pick up where you left off.
What’s Not to Love?
Workspace Tags are a quietly revolutionary productivity tool. Here’s what they help you do:
- 🧠 Cut down on repetition
No more reintroducing yourself or your tone for every new session. - 🎯 Keep projects on track
Whether you’re running a campaign or planning an event, tags preserve your goals and strategy. - 🗂️ Organize your brain
Create tags for clients, departments, or content streams — each with its own style and context. - 🚀 Build creative momentum
ChatGPT can start suggesting, revising, and planning more effectively when it knows your vibe. - 💾 Boost your long-term productivity
With memory enabled, you’re building continuity — not just saving time, but evolving your thinking. - 🏛️ Create a smart archive
Load your tag with links, documents, and background info. You’ll be amazed at how quickly it can retrieve context.
Try It Now: Build a Workspace Tag with Fill-In-the-Blanks Fun
Workspace Tags are easy to create — and we’ve designed some sentence-starters to help you get going. You can copy and paste your responses into a new chat, and ChatGPT will begin learning the parameters of your workspace.
📝 Instructions:
Fill in as many of the following prompts as you like. You can modify, skip, or expand them — this isn’t a grammar test. It’s a way to talk naturally to your assistant about your goals, needs, and context.
🤓 Pro Tip: get all your statements down into a text document first, and then copy it over all at once for a cohesive response.
💬 Mad Lib–Style Prompt Starters:
- I’d like to create a workspace tag for [describe your company, organization, or project], where my role is [explain your function or purpose]. Let’s call it [name] but some other keywords are [related words/phrases in case you forget what you call it].
- The first task I need help with is [description].
- The main challenge of this task is [insert obstacle or complexity].
- Some goals for this task include [list goals or desired outcomes].
- I want to specifically avoid [insert risks, pitfalls, or things you don’t want].
- My overarching mission or intention is [big picture statement].
- Some limiting factors for me are [time, budget, tech, bandwidth, etc.].
- My ideal assistant would [describe the kind of support or output you want].
- In addition to all this, you should know that [whatever extra info is relevant].
- If I revisit this tag in the future, I want to be reminded of [insert key takeaways, mindset notes, action steps, past decisions, etc].
⬆️ Level Up: Attachments Welcome
ChatGPT can handle more than just text — feel free to upload documents, spreadsheets, links, email threads, or meeting notes. Your workspace tag becomes a live dashboard that keeps your materials in one place and makes them instantly referenceable.
Compared to the cloud or a file folder, a well-trained AI tag is often easier to access and a lot more helpful.
🧠 Worth Remembering
Once a Workspace Tag is active, it’s like a personalized command center: a stored context file that makes engagement faster, clearer, and way more efficient. It’s one of the best-kept secrets in the ChatGPT toolbox — and it’s 100% yours to shape.
👋 Thanks for reading — we’re glad you’re here.
This blog is powered by East Falls Media, where we help small businesses, nonprofits, and local governments connect with clarity and purpose.
👉 For more practical tools, finish out this series with Part 5: The Care and Feeding of Your New AI Assistant.
